Kansas Rental Application Form Template

What the Kansas rental application covers

This is a two-page "Kansas Rental Application" template that a landlord hands to a prospective tenant. It asks for the applicant's identity and household, a three-address rental history, a three-job employment history, basic credit accounts, vehicles, references and emergency contacts, and answers to 17 general screening questions, followed by a signed authorization for credit and criminal background checks. It is a general-purpose template. The State of Kansas does not publish an official rental application, and this one is not issued by any Kansas agency.

Who fills it out

Kansas landlords and property managers use it to collect the same information from every applicant before offering a lease. Renters fill it out when a landlord sends the PDF and asks for it back before a showing or decision. If several adults will share the unit, each one is commonly asked for a separate application.

What you will need

• Your Social Security number and driver's license number
• Street addresses, last rent paid, and owner or manager phone numbers for your current home and two earlier ones
• Employer names, addresses, phone numbers, supervisors, and monthly gross pay for up to three jobs
• Savings and checking bank names and balances, plus credit card and auto loan balances
• Vehicle details and license plates
• Contact details for a doctor, a lawyer, and a relative who lives elsewhere

Our guide to documents needed for a rental application covers pay stubs, ID, and other supporting papers landlords often request.

How to complete it online

Click "Fill Template Now," type into each field on the PDF, sign, and download the finished file. Section by section:

Page 1

• Applicant: First Name, Middle, Last, Birth Date, Social Security #, Driver's License #, Any Other Names You've Used In The Past, Home Phone, and Cell Phone.
• All Other Proposed Occupants: name, Birth Date, and Relationship To Applicant for up to four people.
• Rental/Residence History: for the Current, Previous, and Prior Residence, fill in Street Address, City, State and Zip, Last Rent Amount Paid, Owner/Manager and Phone Number, and Reason for leaving, then answer "Is/Was rent paid in full?", "Did you give notice?", and "Were you asked to move?" Finish with the name(s) on your utility bills and your From/To dates.
• Employment History: Employed By, Address, Employer's Phone, Occupation, Name of Supervisor, Monthly Gross Pay, and From/To dates for three jobs.
• Credit History: Bank/Institution Name and Balance On Deposit or Balance Owed for savings, checking, a credit card, and an auto loan.
• Vehicles: two rows of Make, Model, Color, Year, and License Plate. The form asks you to include vehicles that belong to other occupants.

Page 2

• References and Emergency Contacts: name, address, and phone for a Doctor, a Lawyer, and your Nearest Relative Living Elsewhere. The printed paragraph lets the landlord contact these people if they cannot locate you and allows the relative to remove your belongings if the apartment is abandoned.
• General Information: questions about late rent notices, smoking, expected length of stay, bankruptcy, move-in date, felony convictions, eviction notices, pets (type, breed, weight, age), problems with your current landlord, why you are moving, optional extra income, someone who could lend you rent money, past lawsuits, anything negative a background check may show, how you heard about the apartment, your email, and referrals.
• Agreement and Authorization: Signature and Date.

Kansas rules on fees and deposits

General information as of October 2026, based on the Kansas Residential Landlord and Tenant Act (K.S.A. 58-2540 and following).

Application fees

The Kansas Residential Landlord and Tenant Act does not set a limit on rental application or screening fees. The signature section of this form says the applicant understands there is a non-refundable fee for processing the application, but the form has no blank for the amount, so ask the landlord what the fee is before you pay.

Security deposits

Under K.S.A. 58-2550:

• The deposit for an unfurnished unit cannot exceed one month's rent.
• For a furnished unit, the limit is one and a half months' rent.
• If pets are allowed, the landlord may take an additional pet deposit of up to half of one month's rent.
• If the landlord keeps part of the deposit, the balance must be returned within 14 days after the deductions are determined, and no later than 30 days after the tenancy ends, possession is returned, and the tenant demands the deposit. Deductions must be itemized in a written notice.
• A tenant whose deposit is wrongfully withheld may recover the amount due plus damages of one and a half times the amount wrongfully withheld.

Signing and submitting

Sign and date the Agreement and Authorization block, then return the PDF to the landlord by email or in person. You can add your signature with our sign PDF tool. The application is not filed with any Kansas office.

Common mistakes

• Leaving the yes/no rental history questions blank instead of answering them.
• Reporting take-home pay where the form asks for monthly gross pay.
• Skipping the From/To dates, which landlords use to check for gaps.
• Not listing other occupants' vehicles.